2024年2月28日发(作者:肖像描写的作用)
Exit Procedure
PURPOSE
The purpo of this document is to t instructions for all HR in Watts Asia Pacific to upgrade
the accuracy and the
comprehensiveness of exit process. Make sure the employees complete
the job handover and submit documents required before they exit.
LOCATION AFFECTED
All locations around Asia Pacific
CONENTS
The exit process is divided into two parts: Voluntary Resignation and Involuntary Resignation.
Detailed steps have listed as below.
A. Voluntary Resignation
This part is divided into four phas which are ‘One Month before the Employees Exit’, ‘Two
Weeks before the Employees Exit’, ‘The Day the Employees Exit’ and ‘Two Weeks after the
Employees Exit’. HR should make sure the following six steps have been taken.
Confirm the Last
Working DayCalculate the
LeavesInform Related
FunctionsExit InterviewExit ClearanceSend the
Termination Letter
a. One Month before the Employees Exit
After receiving the Resignation Letter, the employees submit, HR should confirm the employees’
last working day with their supervisors. Plea remind the supervisors of the importance of job
handover and nd the
meantime (Attachment 1 & 2).
It is also important to let the employees know how many leaves they could take before exit and
make sure the supervisors have known the employees’ leave statue.
Do not forget to inform related functions like IT, Finance, Admin, etc. of the employees’ last
working day to let them make preparations in time.
b. Two Weeks before the Employees Exit
After two weeks, HR should arrange the exit interview with the employees alone. The following
questions are for reference (Attachment 3):
✓ May I know the specific reasons why you cho to leave the company?
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✓ Any working environments you like or you do not like?
✓ During your work, do you think any policies or process need to be update?
✓ Any advice or opinions you want to share?
✓ Would you plea tell me your current address and phone number?
c. The Day the Employees Exit
The employees cannot leave without taking the following steps. Plea check the form below:
FUNCTION
HR
TASKS
1. Submit the
signatures (Attachment 4)
2. Sign on the Resignation Letter
3. Leave the address and phone numbers to HR to let them
nd the Termination Letter
IT 1. Return all the equipment, like computers, cell phones, etc.
2. Return the Access Card
3. Inform the IT of cancelling e-mail accounts
Finance
Admin
Supervisor
d. Two Weeks after the Employees Exit
According to the Labor Law, HR has the obligation to make sure the employees have
received the Termination Letter in 15 days (Attachment 5).
B. Involuntary Resignation
This part is divided into three phas which are ‘Before the F2F Exit Interview’, ‘On the Day of
F2F Exit Interview’ and ‘Two Weeks after the Employees Exit’. Plea follow the 5 steps listed
below:
Make the
Termination
AgreementCalculate the
LeavesSend
AnnouncementSend the
Termination Letter1. Clear the accounts
1. Return all the keys
2. Return the C-trip Cards
1. Confirm the job handover has been done with the
supervisors
Exit Clearance
a. Before the F2F Exit Interview
After getting the notice to terminate the employees, HR should immediately check the years
the employees rved in Watts and their leave statues to make Termination Agreements.
Plea also confirm the day for F2F Interview with the supervisors.
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b. On the Day of F2F Exit Interview
The employees have to get all the signatures required, or they are not allowed to leave the
company. So HR has the obligation to check this process and make sure the employees have
left their contact number and address.
To manager and manager level above, HR should make announcement drafts to inform all staff
in Asia Pacific of the organizational change. The announcement should be nt on the day the
employees leave.
c. Two Weeks after the Employees Exit
According to the Labor Law, HR has the obligation to make sure the employees have
received the Termination Letter in 15 days (Attachment 5).
ATTACHMENTS
1. Recruitment 2. Job 3. Exit Interview 4. Exit Clearance 5. Termination
Application
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