1. Purpo: To establish a management procedure for document preparation and
facilitate the document preparation of the company’s quality management
system.questionable
2. Scope of Application: This procedure is applicable for preparation of the
company’s quality management system documents.
3. Responsibility: The drafter(s), reviewer(s) and approver(s) of all documents are
responsible for implementation of this procedure.
4. Contents:
中译英在线翻译
4.1 General principles of preparing documents
4.1.1 The document format is fixed, and all kinds of documents should have system
headers, numbering and dates to conveniently identify the text and categories. 4.1.2 All documents are classified uniformly, and system numbers are established for
consistency throughout the company, so as to easily identify, control, track and
archive documents.
4.1.3 The document number is assigned and recorded by specific persons. The
document shall correspond to a specific number respectively; once the
numbering system is determined, it is generally forbidden to make any change so as to ensure the stability of the system.
4.1.4 The language shall be conci and clear by using easily understandable,
powerful and preci words; the contents of the document shall be well
organized, easy to understand and easy to u; the title of the document shall be able to clearly explain the nature of the document.
4.1.5 The contents must be prepared and amended as required, reflecting the
operability, clarity and riousness.
4.1.6 Sufficient space must be left when filling data.
4.2 Document contents
4.2.1 The header of a document shall be located at the top of the first page and the
contents shall be included as follows.
hmga Title Describe the main contents of a document.
b Document number Carry out the uniform numbering in accordance with
the Management Procedure on Document Classification and Numbering.
c Effective date The date that the contents describe
d in th
e document
become effective.
d Draft Th
e drafter(s) will sign here with the signature date.
e Review The reviewer(s) will sign here with the signature date.
f Approve The approver(s) will sign here with the signature date.
g Page The page number and the total number of pages shall be marked;
the number before the slash is the page number and the number after the
slash is the total number of pages. For example: 2/5 reprents that this
document has a total of five pages and the current page is 2.
h Backup number The identification number of every copy of a document,
which is a two-digit number, starting from 01 in an increasing order.
i Issuing department It indicates the department issuing this document.
j Distributed department It indicates all departments to which the document is distributed.
k The document header including registered trademark, the GMP document and the company name shall be shown on the top of a company’s打电话的英文单词
document.
l Reasons for amendment After any content has been changed, the reasons
shall be outlined here.
4.2.2 The document name, document number and page number shall be included at
the top of a document after Page 2.
4.2.3 All documents shall be compod of the parts as follows:
a. Purpo To point out the main purpo of preparing the document.
b. Scope of application To specify the applicable areas or regions of the
document.
c. Responsibility To fill in persons responsible for the regulation.
d. Contents According to the category of this procedure, the methods or
slic
measures continuously taken shall be prepared so as to achieve the
purpo of this procedure, and the flowchart can be applied in order to
emphasize the measures taken in the procedure. In this ca, the flowchart
must be put on the first page of this procedure. Other documents and
records mentioned in the document are required to be marked in the
attachments.
e. Storage and management of relevant records Storage and
management of supporting records which are generated when filling in this
document.
f. Appendix The list of this document’s s upporting records, the list of this
document’s referenced records and the list of this document’s references.
The contents cover the rial number, the document (record) name, the
document (record) number and remarks.
g. As to drafting, reviewing and approving of the document, it is required to fill
in positions or posts instead of individual names.
The documents concerning responsibilities should be drafted by the Human
Resources and Administration Department, reviewed by the Director of the
Human Resources and Administration Department and approved by the
General Manager of the company; the documents concerning management
should be drafted by the department in charge of business with this
小学六年级英语试卷
management function, reviewed by the Director of this department, and
approved by the General Manager of the company or the Deputy General
Manager concerning this business entrusted by the General Manager; the
documents of standard operation are drafted by operators of this business
or business supervisors, reviewed by the supervisor of the department in
holy cowcharge of this operation, and approved by the Director of this department.
Description: Item e and f in the main body of the document can be lected
or deleted in accordance with the contents of the document.
4.2.4 Form of original records (vouchers)
4.2.4.1 The record (voucher) form as the attachment of the document shall be attached
to the end of the document, and the records shall be marked in the Appendix of the document.
4.2.4.2 Any record (voucher) form related to the product shall be saved for one year
after the valid date of the product, and any record (voucher) form of the product without a valid date shall be saved for three years; other record (voucher) forms shall be saved for three years.
4.3 Layout design of a document
教师节快乐的英文4.3.1 All documents shall be printed in A4 papers.
4.3.2 The top format of the first page and the top format of every page after Page 2 of
all documents shall follow the requirement of Appendix I.
4.3.3 The title of the header employs bold Song of size 4, other Chine characters in
the header and main body employ Song of size small 4 and English employs
Arial of size 5. The line spacing is 1.5 times. Page Setup: Top - 2.5cm, bottom -
2cm, left - 2.5cm, right - 2cm. The rial numbers of the main body are
compod of multi-level numbers, such as: 4.2, 4.2.1, 4.2.1.1 and so on. The
rial numbers are generated manually, and Arial is adopted with size small 4.
Two spaces exist between the text and the rial number, and the turn-back lines shall be aligned with the text under 4.2; one space shall be left between the page number and “/”.
4.3.4 The referenced document name shall be enclod by 《》and the referenced
records shall be enclod by " " without any number.
4.3.5 The texts on the top of any header after Page 2 shall employ Song of size 5, and
English and numbers shall employ Arial of size 5; one space shall be left between the page number and “/”.
4.4 Design of the record (voucher) form
4.4.1 In principle, the record (voucher) form shall be designed in paper of size
192mm*265mm, and if there is any special requirement, it can be designed by大学英语四六级查询
the design department themlves.
4.4.2 Layout requirements
4.4.2.1 The vertical page tup: Top - 2.0cm, bottom - 1.5cm, left - 1.5cm, Right -
1.5cm.
4.4.2.2 The horizontal page tup: Top - 1.5cm, bottom - 1.5cm, left - 1.5cm, Right -
1.5cm.
4.4.2.3 The name of the record (voucher) form shall u bold Song of size small 2; the
internal texts of a record u Song font of size 5; English and numbers u Arial of size 5; the numbering us the same font and size as tho of English and numbers.西海岸是什么意思
4.5 Description
The preparation of technical procedures and verification plans is not applicable to this procedure.
5. Appendix:
List of reference documents of this document
6. The QA unit of the Quality Department is responsible for the drafting of this
document; the Director of the Quality Department is responsible for its review;
and the General Manager is responsible for its approval.
