Guide for Authors
What information you’ll need to have available:
•Name, email address, company/institution, city, country of each co-author [co-authors cannot be created without a unique email address]
•Any needed transfer of copyright forms (any not already submitted for a meeting)
•You’ll be prompted to lect 1-5 of SPE’s discipline codes and add 1-5 additional keywords to describe your paper
• A cover letter or other statement about why you are submitting your paper for peer review by the particular journal.
One of the nice features of Manuscript Central is that if you can’t complete your submission in a single ssion (becau of interruptions or to gather additional data) you can stop at any time and save your work, then pick up where you left off later.
Note: Papers in Manuscript Central are given unique tracking numbers bad on when they are submit
ted. The tracking numbers, not an SPE paper number, will be ud throughout the review process. Papers that are accepted for publication will be assigned an SPE paper number (if they don’t already have one). In correspondence about your paper, you will need to u the manuscript tracking number assigned to your paper.
Example of submitting a paper
When you first login and click on your Author Center, you will e a dashboard for tracking your papers.
This dashboard tells you how many manuscripts you have in each listed state (all are zero initially). Clicking on any link will allow you to view your papers in that category.
To submit a new manuscript for peer review, u the Click here link in the right ction.
Submission will follow the 6 step process identified at left. Note that the abstract being requested is longer than the typical abstract for a meeting. If your paper is accepted for publication, this abstract will become the preview that customers e for your paper in the online journals and OnePetro. You can go ahead and include part of the first ction of your paper as part of the abstract, as long as you don’t include any equations or figures.
The last question allows an assistant to submit a paper on behalf of an author. In this ca, the first author listed becomes the corresponding author.
Next you must lect at least 1 and up to 5 discipline codes from SPE’s discipline classification to describe the technical area covered by your paper. A listing of SPE’s discipline categories can be found at /spe-app/spe/about/governance/discipline_categories.htm. You must also enter at least 1 and up to 5 “keywords” to further describe your paper. Do not capitalize the terms except in the ca of a proper name or abbreviation (e.g., CBM, EOR). The should be words or short phras that either elaborate on the subject matter (more detail than in the discipline code list) or add topical areas not covered by the discipline codes. For a ca study-type paper, for example, one of the keywords might be the name of the field or formation.
If your paper is accepted for publication, the discipline codes and keywords will be displayed online to assist readers in understanding the topical coverage of your paper.
To input additional authors, enter their email address and click the Find button. If they are in the databa, the fields will be populated with their information from the databa. If they have not previously been an author/co-author or reviewer since SPE began using Manuscript Central, you will need to supply at least the required fields (email, first name, last name, country, city). Institution (company) is desired also. After you have entered the data about a co-author, click Add to My Authors. This will move that person to the top area of the page below your name. You can repeat the process for as many authors as needed.
The question at the bottom of the page is designed to assist SPE in determining whether you or any of your co-authors may be eligible for the Cedric K. Ferguson medal, which recognizes young professionals. Click the appropriate button (Yes/No) and if any authors are age 35 or younger, enter their names in the box. Don’t forget to click Save and Continue.
U the cover letter to describe why your paper merits peer review by this journal. [“Becau it is a good paper” is not a good rationale. Many excellent meeting papers are poor candidates for peer review. You need to describe what is innovative about your paper.] You can type in the box or upload a file.
If your paper was prepared for an SPE, OTC, or IPTC conference, plea enter the paper number in the format shown in the box. Enter the name of the conference (abbreviations are OK) and the first day of the conference (this information is typically found in the provenance blurb [small text] at the top of your meeting manuscript). If your paper was not prepared for an SPE meeting, enter “none” in the box for meeting name.
