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[转]关于如何写正式英文email的总结
这里说的是比较正式的email,如:写邮件联系国外教授要资料,或者商业email….
感觉自己还有些地方不是很懂..尤其是一些礼貌,句子语气之类的.
说来有些惭愧,学了这样多年英语居然不会用英语跟人交流.只会看看英文电影,读写纸面英语...教育的悲哀?
查资料的过程中发现国外的老师是会辅导大一的学生跟授课的老师(professor)之类的如何联系的...
姐姐走了
其实国外的人比我们规矩多......小总结下,希望对某些人有用.如有谬误欢迎鸡蛋.
一:常识:
1.要用教育网邮箱,避免被过滤掉。地址格式直接用**********>避免其他格式某些系统不支持。
遇事不脸红小妙招
2.地址栏只有一个地址,不要同时发给几个人,尤其是不要让一个接收者知道。就是避免在接收者收到的邮件里面看到正文前面一串邮箱地址:(1)不安全,把某些人的邮箱传给了不认识的人。(有时候居然发现有些人写满自己个人信息群发邮件。。)(2)一个问题发给两个人,两个人如果都觉得对方会回答,你的问题就没人回答了。
3.写完,发之前要通读几遍,找错误,最好找别人读一下,看会不会被误解。尤其是要核对后面“句型和句子的注意事项”中的问题,确保在邮件中你显得比较专业,比较认真。。尤其是在找人帮忙或问问题的时候。
母女同乐4.如果问问题或索要资料,要交代清楚背景,避免收件人不知所问。
二:整体格式框架注意事项:
1 称呼和正文之间,段落之间,正文和信尾客套话之间一般空一行,开头无须空格。有多个要点时,分项列举或分行以便于阅读。(参考最后的例子);
2:介绍自己。
联系关系比较淡,或陌生人时要在开头简单介绍下自己的主要信息,姓名,职业,等。
3:不要把某个词全部大写,这样常会被认为是在吼叫或骂人(很不礼貌)。如果要强调某些词语或句子用底线,斜字,粗体就可以了. 如:MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话。
4:不要用简写和笑脸等符号 J,不要用长词和不常用的词语。简单的单词便于理解。
( 其实估计我们也只会常用的词语)。。。
一句话签名
5:整个email不要太长,每个段落不要太长,每个句子不要太长,不要用结构复杂的句子。
大家不喜欢读长的,太长可能人家就不读了。整个email不要超过一个屏幕.即:不需要scroll就可以看完。一个段落大概只由一到三个句子组成。 一个句子不超过15-20个词。
三:标题:
1,要写一个 meaningful 标题。不要太宽泛,不要含糊不清,不要太长,一般不要超过35个字母,只需要将位于句首的单词和专有名词的首字母大写.
比较下面几个:
“Product A information “ is good than “product information”.
“News about the meeting” vs “Tomorrow’s meeting canceled”.
professional trainees from sister company should abide by rule of local company(太长)
可以写出自己的主要目的
“Could I plea get the assignment for next Wednesday?”
2.视信的内容是否重要,还可以开头加上URGENT或者FYI(For Your Information,供参考),如:URGENT:Submit your report today!
但别乱用,否则就成了喊狼来了的小孩子了.
四:email头称呼:
Dear Professor Sneedlewood 即:Dear Professor +lastname, 千万不要用first name称呼。
千万不要写错名字,头衔(会很让人反感),有的人有荣誉学位就不喜欢用一般头衔.
Dear Committee Member: 注意:冒号是可以用的.
不要用词给人鲁莽感觉的词语.(老实说还真不知道英文里面那些词鲁莽除了fuck,shit,bullshit).如果文中要用he ,she,madam,……要查收件人性别,确保无失误。
五:段落:
1.段落开头写重要的和要强调的事情.同样重要的事情要写在句子首.
(1).Becau he was unable to attend the meeting personally, he forwarded his congratulations on castte tape.
(2).He forwarded his congratulations on castte tape becau he was unable to attend the meeting personally. 两者强调的事情就有分别了.
2、轻重有分, 同等重要的用and来连接,较轻放在次要的句子里.
六:句型和句子的注意事项.(结合了一些商业email和联系教授email的混杂例子)
1.用主动句型而不是被动。
“We will process your order today” is more personal than “your order will be procesd today”. 后者用太多,sounds unnecessarily formal.
2.那么I和you呢?好烦好烦.一般来说,收信人的利益比较重要,名义上都要这样想.给人尊重的语气就一般不会错了. 多用you有时会有隔阂的感觉.
You will be plead to learn that you have been lected to rve on our advisory board. Your prompt respon will be appreciated. (好像欠你一样)
I am plead that our board has lected you as the best qualified candidate to rve on our advisory board. I hope you’ll agree to rve. (这就友善多了)
Your book was well written and comprehensive. (不用你来判断我呀~~)
I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客气一点,人家受落)
总之,语气和宾词的运用得当能决定你的礼貌程度.
3、亲切,口语化是比较受欢迎! 用宾词和主动的词,让人家受落.
例如: (1). This information will be sincerely appreciated.”
(2). We sincerely appreciate your information. 明显地,我们会喜欢第2句.
海猪图片
4: 要求人做事要有客气Ask politely.
“Could you plea email me the page numbers for the next reading? Thanks!” sits better than “I need the assignment. Plea nd it." It's a Golden Rule kind of thing, right?
尽量减少词数,如:on a regular basis =====regularly.
5.不可主客不分或模糊.
Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 应改为:Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
6:结构对称,令人容易理解. The owner questioned the occupant’s lea intentions and the fact that the contract had been altered with ink markings.
应改为: The owner questioned the occupant’s lea intentions and ink alterations of the contract.
7单数复数问题:
例如: An authorized person must show that they have curity clearance.
有毒的蛇8.动词主词要呼应. 想想这两个分别:
1).This is one of the public-relations functions that is underbudgeted.
2). This is one of the public-relations functions, which are underbudgeted.
9.时态和语气不要转变太多.看商务英语已经是苦事,不要浪费人家的精力啊.
10.标点要准确.
例如: He did not make repairs, however, he continued to monitor the equipment.
改为: He did not make repairs; however, he continued to monitor the equipment. (没想到老外也用分号啊 !!);
11.选词正确. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
12。.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒.
13、意思转接词要留神. 例如: but (相反), therefore (结论), also (增添), for example (阐明). 分不清furthermore和moreover就不要用啦.