PROCEDURE TITLE: DOCUMENT CONTROL
程序标题：文件控制
PROCEDURE NUMBER: RH-MSP-04
程序编号：RH-MSP-04
AMENDMENT修订 | DATE 日期 | DESCRIPTION 说明 | REVIEWED审核 | APPROVED批准 |
A | 20/02/2009 | New Issue 新签发 | G. Trainor | G. Allen |
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PROCEDURE FOR DOCUMENT CONTROL
文件控制程序
1. PURPOSE
目的
The purpo of this procedure is to describe the way in which RYCO controls all documents which relate to the company's management system.
枫叶红于二月花程序的目的是为说明莱科采用哪些方式控制与公司管理系统相关的文件。
花儿怎么画博时基金排名2. SCOPE
范围
This procedure applies to all Management related documents procesd by RYCO.
本程序适用于与莱科所处理文件相关的所有管理活动。
3. REFERENCES
参考文件
RH-MSP-12 - Internal Audits 内部评审
4. 篮球教练小说DEFINITIONS
都付笑谈中
定义
C.A.D - Computer Aided Drafting 计算机辅助画图
5. RESPONSIBILITIES
责任
5.1 QUALITY MANAGER
质量经理
The Quality Manager or his nominee is responsible for:
质量经理或其指定人须负责：
(a) Issue and control of Management Manuals, Procedures and Work Instructions
管理手册、程序和工作指令的发布和控制
(b) Review of Document Control procedure on an annual basis
每年进行文件控制程序的审核
(c) Maintenance of the Document Control Register and QA documentation stored electronically on RYCO computer network / RYCO intranet.
维护在莱科计算机网络/莱科企业内联网上通过电子方式存储的 文件
控制登记表和质量保证文件
5.2 Sales & Marketing Director
销售和市场开发总监
The Sales & Marketing Director or nominee is responsible for maintaining advertising literature, market rearch information and major customer contract records.
销售和市场开发总监或其指定人负责维护广告材料，市场调查信息和主要客户合同记录。
5.3 Human Resources Manager
人力资源经理
The Human Resources Manager is responsible for maintaining confidential employee information such as pay role and personnel files.
人力资源经理负责维护雇员机密信息，例如工资单和人事文件。
6. PROCEDURE
程序
The distribution of controlled Management related procedures / documents shall be monitored and maintained so that the most current approved issue is available on RYCO computer network drives or the RYCO intranet. Where possible digital signatures may be ud to review and approve electronic documents.
应监控并维护与管理系统相关的受控程序/文件的分发，通过莱科计算机网络驱动器或内联网提供最新已批准的版本。在可能的情况下，可以采用数字签名审查并批准电子文件。
Certain documents not listed on network drives or Intranet may be controlled using a document control register. Refer ction 6.1.
在网络驱动器或内联网上没有列出的某些文件可以通过文件控制登记表进行控制。请参见第6.1节。
6.1 DOCUMENT CONTROL REGISTER
文件控制登记表
A Document Control Register shall be maintained by the Quality Manager or nominee for documents that are not controlled via the RYCO network drive / RYCO intranet.
质量经理或指定人针对不是通过莱科网络驱动器或莱科内联网控制的文件建立并维护文件控制登记表。
The register shall consist of the following:
登记表应包含下列信息：
"Document Number" - which shall be a uniquely identifiable number relating to the document (eg., Procedure Number).
“文件编号” - 是与文件相关的唯一识别编号（例如程序编号）
"Document Title" - which will state the name of the document.
“文件标题” - 说明文件名称
"Issue" - which shall state the issue of the document.
“期号” - 说明文件发行期号
"Amendment" (Optional)- which shall state the amendment No.
“修改”（可选） - 说明修改编号
"Copy Number" (Optional) - which shall commence at 1 and continue 2, 3 etc. This number shall then be indicated on the particular document.
“副本编号”（可选） - 从1开始，应该在具体文件上标注。
"Issued to" - which shall state the name and/or title of the addre.
“发布范围” - 说明接收文件人员的姓名和/或职务
"Status" - which shall indicate whether the document is controlled or uncontrolled. (refer 6.2)
“状态” - 表明文件是否处于受控状态（参见6.2）
"Date" - which shall state the date of despatch of the documents.
“日期” - 说明文件分发日期
"Issued by" - which shall indicate the name or title of the person issuing the document
“分发人” - 说明文件分发人的姓名或职务
电磁波的应用
"Received" - which shall be signed by the recipient
(or the issuer if externally issued)
“收件人” - 由收到文件的人员签名（如果是分发给外部人员，那么由分发人签名）
6.2 MANAGEMENT MANUALS, PROCEDURES AND WORK INSTRUCTIONS
管理手册、过程和工作指示
The documents shall be issued by the Quality Manager or his nominee and shall be issued on a controlled copy basis as hard copy or electronic copy.
这些文件是由质量经理或其指定人分发，应分为纸质文件或电子文件的形式进行控制。
by啥意思
Where documents are electronically controlled they shall be posted as a read only / PDF file on the RYCO computer network / RYCO intranet and controlled by the Quality Manager or nominee. The electronic copy shall always be the latest issue and hard printed copies will be deemed uncontrolled.
