Finance Department
财务部
Advances and Expens Claims
借款和费用报销
(*with sample of forms attached)
（附表格样本）
Financial Policy Summary
财务政策总结
第一个工会组织Cash Advance Policy and Procedure
借款政策与程序
Travel Expens Policy and Procedure
出差费用政策与程序
Requisition Policy and Procedure
采购政策与程序
Office Purchasing Policy and Procedure
办公用品采购政策与程序
Receiving Policy and Procedure
收货政策与程序
Check Payment Policy and Procedure
支票付款政策与程序
Cash Advance Policy and Procedure
借款政策与程序
Policy
政策
It is the company policy that the agreed policy and procedure must be complied with when getting cash advance from Finance Department.
公司的政策是：任何人从财务部借款必须遵从公司的政策与程序。
Purpo
目的
To establish cost effective finance procedure.
建立有效控制成本的财务制度。谢姓取名
Procedures
程序
1. APPLICATION OF ADVANCES晚安的表情包
创意气球 申请借款
∙ Application for Cash Advance/Travel Approval* must be prepared by the applicant for th
paratee advance of traveling, the applicant should fill in the relevant items, such as itinerary and travel purpo, etc.
员工出差前需填写借款/出差审批单，申请人需详细填息具体内容，如日程和出差目的等。
∙ Advance amount should be approved by the Head of Department, then submit to CEO for approval directly.
借款金额需得到相关部门经理批准，然后提交执行总裁批准。
∙ Notice to be given three working days in advance to Finance Department after CEO approval in order to prepare the cash for the approved application
财务部在收到获得执行总裁批准的借款申请三天后准备相应款项。
1. SETTLEMENT OF ADVANCES
借款结算
∙ Expens Claim Report* needs to be prepared by the claimant after every trip
报销人应在每次出差后填写报销明细单。
∙ All Tax Invoices must be pasted neatly on to the A4 size paper and attach to the Expens Claim Report accordingly
所有发票应整齐粘贴在行列式定义A4纸上，并附在报销明细单后面。
∙ Finance Department will check the contents of the claim report and approval of expens must be obtained from the CEO
财务部核对报销明细单的明细，各项花费均须获得执行总裁的批准。
∙ The Cashier will update the accounts accordingly after the submission of the expens claim
出纳将在收到报销明细单后更新账目。
∙ Every expen claim is to be ttled the existing outstanding advance.
每次结算只能针对已经发生的借款。
∙ No further amount to be advanced to the same person, if there is an outstanding advance amount NOT ttled(but some person need to travel frequently, after CEO appro
val, the person can circulate her/his cash advance)
任何员工不能同时有两笔借款，若上一笔借款没有归还，则不能继续借款。（由于有些员工需要经常性出差，在获得执行总裁批准后，可循环使用一定数额的借款）。
3. AMOUNT OF ADVANCES
借款金额
The amount of advance should not overflow one month salary of borrower. For person who have petty cash on hand, then the petty cash should not overflow half month of their salary.
借款金额原则以借款人的月薪为限额，不得超过。长期持有零用现金的员工，其持有另用现金金额不但超过该员工月薪的50%。
Travel Expens Policy and Procedure
出差费用政策与程序
Policy颠簸
政策
It is the company policy that all employees must adhere to the Travel Expens Policy and Procedure when on company related business trip.
公司的政策是所有员工因公出差时须遵循公司制定的出差费用政策与程序。
Purpo
目的
To t standard for travel expens and to achieve effective cost control
制定出差费用标准并获得有效的成本控制。
Procedures
程序
Prior to any travel, an employee must prepare a Cash Advance/Travel Approval and have
it approved by their department head. Any cash advances required for travel must be requested 3 working days prior to travel in order to facilitate the Finance Department time to prepare funds.
员工须在出差前三天填写借款/出差申请单，且获取部门经理签字，以方便财务部门准备资金。
1. Application
申请
∙ Reference for Item 3.01
请参考3.01款。
∙ If such trip is to be traveled by air, the HR/Admin Department is responsible to purcha the air ticket
若交通工具是飞机，则由人事行政部安排购买机票。
2. Expens Records
花费记录
∙ Claimant has to follow the Expen Claim report to prepare the claim accordingly, and ensure he/she filled in the cost center
剪纸蝴蝶报销人应根据报销明细表准备报销话费，报销明细表中须填写成本中心。
∙ All tax invoices related to the trip must be pasted properly by the claimant for submission
与出差相关的发票应整齐粘贴好。
∙ After the Department Head’s approval, Finance Dept. will check the contents of the report and ensure the supporting match with the claimed amount and then prepare the cash
在部门经理批准后，财务部应核对报销明细表内容，确保票据与金额相符后准备现金。
∙ An Expens Claim shall be submitted within five working days of return from the trip.
报销明细单应该在出差归来五个工作日内提交。
∙ Final approval must be obtained from the CEO
最后需经执行总裁批准。
3. Settlement of Expen Claim
出差费用结算
∙ The expens amount must be t off against the advance amount immediately after every trip.
每次出差归来后应及时核销费用，归还借款。
∙ Finance Department is responsible for updating the traveling expens records
财务部负责及时更新出差花费记录。
Employees should make every effort to minimize travel expens wherever possible. The travel guidelines for the company are described below:
员工应尽量节约出差费用，请参考以下出差费用标准：
