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记录控制程序中英文

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程序文件

Control Procedure

制定单位Preparing Department:卷的成语 QA Department

生效日期Effective Date: 08-Oct-2007

制定

Prepared by

审核:

Checked by:

批准:

Approved by:

日期

Date

2007–09–17

日期

Date

日期

Date

Distribution list 分发签收清单

客服部

CS Dept

日期

Date

开发部

D&D Dept

日期

Date

物料部

Material Dept

日期

Date

品质部

QA Dept

日期

Date

生产部

Prod. Dept

日期

Date

货仓部

WH. Dept

日期

Date

运作部

OP Dept.

日期

Date

采购开发部

Sourcing Dept

日期

Date

工程部

Engineering Dept

日期

Date

人事 & 行政部

HR & Admin. Dept

日期

Date

未经授权不可拷贝!

It is not allowed to make any copy without authorization

1.Revision History 修订记录

日月谷

REVISION版本	DESCRIPTION OF CHANGE 修订内容	ORIGINATOR 起草人	RELEASE DATE 发行日期
01	Original Relea 新版发行		2007-10-08

2.Purpo目的:

建立和维护记录控制程序，以证明产品达到规定的质量要求和质量管理体系有效运行。

Establish and maintain record control procedure so as to testify the product can meet the specified quality requirement and quality management system is running effectively.

3.Scope范围

小树的故事

适用于产品和质量管理体系运行相关的记录，也适用于保存在公司网络服务器上的记录。

Applicable for records relevant to products and quality management system operation and also applicable for records saved in the company network rver.

4.Reference Document参考文件

《文控程序》 Document control procedure

5.Definition定义

记录：阐明所取得的结果或提供所完成活动的证据的文件。

Record: clarify the result acquired or provide a file to proof the finished activity.

6.Responsibility职责

6.1各部门：All departments

6.1.1 制定所需的空白记录样式(即表格)；

Prepare a blank record format needed

6.1.2 准确地填写记录；

Accurate record

6.1.3 妥善标识和保存记录。

To identify and keep records well.

6.2文控中心：建立《记录一览表》。

Document control center: To establish Record List.

6.3部门经理：Dept. manager

6.3.1 审核记录的处置；

To approve the disposal of records.

7.General procedure一般程序

崂山多高7.1.表格的制定：Create a Form

7.1.1.各部门依据工作需要,制定所需要的空白记录样式(即表格),新制定的表格在投入使用前需经部门经理审核及总经理批准；

Each dept. make blank record format needed according to work requirement, and the new Form shall be reviewed by the Dept. management and approved General Manager before using.

7.1.2.表格的格式必须包括公司名称、记录名称、制作人、审核人、日期等栏目或内容；

The format of the form shall include items or content such as company name, record name, maker, checker, date etc.,

7.1.3.表格的编号方法:Method for numbering the form

7.1.3.1.FM--部门代码—流水号（自01开始，依次为02、03、04……，以此类推）；

FM—Dept. Code-rial number(from 01, in turn are 02, 03, 04.. like this);

部门代码表Dept. Code Table:

如何成为网红

开发部D&D Department	DD
采购开发部Sourcing Department	SO
运作部Operation Department	OP
客服部Customer Service Department	CS
物料部Material Department	MC
生产部Production Department	PD
货仓部Warehou Department	WH
工程部Engineering Department	PE
品质部Quality Assurance Department	QA
行政部HR & Admin. Department	HR
采购部Purchasing Department	PU

7.1.3.2.版本: 以数字表示，自“01”开始，依次为02、03、04……，以此类推；

Revision No.: show with number, begin with “01”,“02”….

7.1.3.3.记录的电子文档格式交文控中心存盘，并登记于《记录一览表》。

The electric file of the record format shall be nt document control center for keeping and register in Record List.

7.2.记录的填写: Make-out of record

7.2.1.记录的填写必须清晰、完整；

The record must clear and complete.

7.2.2.不允许对已填写的记录进行篡改,若因纠正笔误的原因要改写记录时, 对被改动的部分加划横线，并注明正确内容，改写人必须签名并署日期；

It’s not allowed to change a filled out record. If need to correct record caud by clerical error. The modified part must be marked with a line together with the correct content. The corrector shall sign its name and the date.

7.2.3.提倡尽量使用电子记录, 减少纸张的使用。

It’s better to u electric records to reduce the usage of paper.

7.3.记录的保存: Record archiving

7.3.1.各部门必须按照日期或记录流水号码的顺序, 将当天的记录进行分类归档并予以清晰的标识；

7.3.2.All departments shall classify the records and file with clear identification according to date or rial number.

7.3.3.记录的保存期限必须按照《记录一览表》的要求执行；

7.3.4.The archiving period shall be executed according to the Record List.

7.3.5.当需要装箱储存时，应在外箱上注明记录的名称和索引的起始范围，注意防潮防污染。

When it’s necessary to keep the records with carton, the name and indexical range of the record shall be marked on outer carton. Also it is necessary to prevent from damp and stain.

7.3.6.利用计算机贮存记录时, 需保在公司网络服器上不可存放于部门电脑硬盘中并进行杀毒及备份,备份带必须存放于保险柜中，以防意外遗失资料。

When using computer to rerve records, the record shall be save in the company network rver, it is not allowed save the record in the department computer hard disk, and the virus killing and backup shall be conducted, the backup tape shall be kept in the safety box to prevent loosing data due to any accident unexpected.

7.3.7.传真纸若属热感应纸且该记录须保存三个月以上时，应以影印本储存；

Record with fax paper which belongs to hot induction paper and need to rerve more than 3 months shall be rerved with a copy.

7.3.8.保存期间, 注意不得损坏和遗失记录。

In the period of archiving, record must not be damaged and lost.

7.4.记录的机密性: Confidentiality

7.4.1.不允许非工作原因的记录借阅；

It’s not allowed to borrow the record beyond a work reason.

7.4.2.外部人员\单位的借阅, 必须得到部门经理的同意。

An exterior person or unit’s borrowing must get dept. manager’s approval.

7.5.记录的处置: Disposal for record

7.5.1.超过保存期限的记录, 保存单位填写《记录处置表》, 经部门经理审核后进行处置；

If a record exceed the archiving period, the archiving department shall fill a record disposal list then can dispo it after the manager’s approval.

7.5.2.本公司允许并及力提倡利用过期记录(的背面)，使用时在正面原记录上画一个对角斜线，以示作废。

We allowed and strongly recommend using the back side paper of the obsolete record, draw a cross line on the frontispiece to show it scrapped when using.

8.附件

8.1.《记录一览表》 Record List

胖熊猫

8.2.《记录处置表》 Record Disposal Sheet

8.3.《培训表格》 Training Form

附件8.1：记录一览表

Attachment 8.1：Record List

客家让豆腐

记录编号/版本Record NO./REV	记录名称 Record Name	保存期限 Archiving Period	保存部门 Archiving Dept.	备注 Remark

附件8.2：记录处置表

Attachment 8.2：Record Disposal Sheet

被处置记录名称Title of the Record	使用日期U Date	保存期限Archiving Period	处置日期Disposal Date	处置方法Disposal	核准Approver	处置人Handler
					日霜