State of Alaska
FY2010 Governor’s Operating Budget Department of Health and Social Services Administrative Support Services
Component Budget Summary
Component: Administrative Support Services
Contribution to Department's Mission
To provide quality administrative rvices that support the department's programs.
Core Services
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Financial management of all programs within the department
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Timely fiscal payments for all bills, travel and other payables
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Accurate and timely federal claims and reporting for the almost $1 billion in federal funds collected every year
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Purchasing and grant management rvices
Coordination of all budget activities within the department
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FY2010 Resources Allocated to Achieve Results
Personnel:
FY2010 Component Budget: $10,008,200Full time100
Part time0
Total100
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Key Component Challenges
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Activities within this component are key to the success of the entire Finance and Management unit within the Commissioner’s Office. A primary challenge for this unit is to stabilize process and functions within the department, while improving the efficiency and effectiveness of all administrative support areas.
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Recruitment and retention are issues with all units. With an average vacancy rate of a 20%, it is difficult to hire and keep staff in many job class.
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Implementing additional enhancements to eGrants.
Continuing efforts to improve accuracy and streamline revenue process for revenue reporting, federal
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drawdowns, and revenue posting.
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Responding in a timely and accurate manner to audit information requests from multiple agencies with limited staff and ongoing responsibilities
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Training for compliance with the Alaska Administrative Manual ctions regarding financial process,
Department Policy and Procedures and internal procedures is a major challenge due to staff turnover in the past year.
Significant Changes in Results to be Delivered in FY2010
The Department of Health and Social Services consolidated administrative functions into a centralize
d unit beginning in FY2005. Over the last year, management has determined that the consolidation did not achieve the desired results and that the positions should be returned to the originating divisions. A total of 78 administrative staff positions will be transferred out from Administrative Support Services to the originating line divisions in the FY2010 Governor's Budget.
播音与主持专业培训Major Component Accomplishments in 2008
Budget Section:
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Successfully completed the first 90-day legislative ssion, meeting all deadlines and maintaining respon time to information requests.
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Developed and implemented an operating budget of approximately $2.0 billion spanning over nine divisions and 94 budgetary components.
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Procesd 745 Reimbursable Services Agreements and budget revid programs during FY2008.
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Tracked and responded to 120 legislative budget requests during FY2008.
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Reviewed fiscal notes and analys for over 100 bills during the 2008 legislative ssion.
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Coordinated Alaska Mental Health Trust Authority project funding within the department, including reconciling Trust proposals with department budget, project status reporting, etc. for approximately 40 projects in
FY2008.
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Relead a supplement to the Long-Term Medicaid forecast, updating the projection for 2007-2027.
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The Medicaid Budget Group coordinated and responded to 156 information requests during FY2008.
The Medicaid Budget Group developed fiscal notes and analys for 26 bills during the 2008 legislative
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ssion.
Finance Section:
Procesd approximately 97,446 financial transactions for FY2008. This total includes all types of financial •
transactions (vendors, warrants, encumbrances, inter-agency billings, adjusting journal entries, etc.).
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Procesd the majority of the $8,644,607 worth of FY2008 AutoPay (credit card) transactions for the
department. This total dollar amount equates to approximately 51,093 transactions. The bulk of the (82%) are procesd by Finance and Management Support Services (FMS) Finance staff.
Grants and Contracts Unit:
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Grantees submitted quarterly fiscal reports electronically through eGrants beginning first quarter FY2008.
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Completed the Health and Social Services FY2008 Operating Grant booklet.
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Issued 626 FY2008 operating grants totaling nearly $146 million.
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Awarded approximately 113 professional rvices contracts totaling nearly $155 million. Included in
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that is the $129 million award to Affiliated Computer Services for the design, development and implementation of the Medicaid Management Information System (MMIS).
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Continued work with the Rasmuson Foundation on the DHSS Grantee Partnership Project.
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Audit Unit:
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Reconciled and ttled 485 department grants.
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Recovered $490,000 of unexpended and/or mis-expended grant funds.
Provided federal subrecipient monitoring of 80 department grantees.
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Provided staff time as requested to the Division of Legislative Audit to assist with the department federal
compliance audit.
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Facilitated the update of the DHSS State Single Audit Compliance Supplements.
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Facilitated compilation of the DHSS federal subrecipient list for Division of Finance.
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Performed special limited reviews of department grantees as requested.
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Served as department liaison with Legislative Audit.
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Coordinated department respon to federal audit findings.
Revenue Unit:
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Received approval of the new Cost Allocation Plan by the federal Division of Cost Allocation.
The new cost allocation system, MaxCars, has been implemented. MaxCars has been in u for all of
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FY2008. During the year, much work has been done to increa the accuracy of the allocation process.
Statutory and Regulatory Authority
AS 37.05 Public Finance, Fiscal Procedures Act
AS 37.07 Public Finance, Executive Budget Act
AS 37.10 Public Finance, Public Funds
AS 36.30 Public Contracts, State Procurement Code
Contact Information Contact:Kate Bowns, Acting Budget Manager
Phone:(907) 465-2749
Fax:(907) 465-1850
E-mail:*********************
Administrative Support Services Component Financial Summary
pantechAll dollars shown in thousandsttbt
FY2008 Actuals
FY2009
Management Plan
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FY2010 Governor
Non-Formula Program:Component Expenditures:71000 Personal Services 11,328.9
13,708.9
8,263.072000 Travel 70.321.921.973000 Services 1,904.02,328.21,634.674000 Commodities 161.647.747.775000 Capital Outlay 0.041.041.077000 Grants, Benefits 0.00.00.078000 Miscellaneous 0.00.00.0Expenditure Totals
13,464.816,147.710,008.2Funding Sources:1002 Federal Receipts 6,175.67,506.14,965.31003 General Fund Match 1,816.71,870.31,360.21004 General Fund Receipts 1,653.64,339.72,760.51007 Inter-Agency Receipts
3,328.21,580.0694.81037 General Fund / Mental Health
408.3494.491.41061 Capital Improvement Project Receipts 82.457.759.21108 Statutory Designated Program Receipts
0.0
244.276.8
1156 Receipt Supported Services 0.055.30.0Funding Totals
13,464.8
16,147.7
10,008.2
